5 Ways to find and replace words, phrases in Word 2019

Use the Find command in Word 2019

The Find command can search for a single character, word, or group of words. To make searching faster, you can search the entire document or just a specific part of the document. To make your document search more flexible, Word allows you to also search for headings or pages.

To search for words or phrases using Word’s Find command, follow these steps:

1. Click the Home tab.
2. Click the Find icon in the Editing group or type Ctrl + F
   

   

    

3. To open the Navigation window that appears on the left side of the screen.

   

4. Click in the text box in Navigation, type a word or phrase to find it, and press Enter.
   The Navigation window lists all relevant text.

   

5. Click on any text displayed in the Navigation.
   The Word editor page highlights the text you have selected in your document.
6. To close the Navigation, click the X icon in the upper right corner of the pane.

How to customize text search in Word 2019

If you only want to find one word or phrase, the Regular Find command works. However, if Word finds too much irrelevant text, you might want to take the time to customize how Word looks for the text. Follow these steps:

1. Click the Home tab.
2. Click the Find icon in the Editing group or type Ctrl + F
   

   

    

3. To open the Navigation window that appears on the left side of the screen.

   

4. In the Search Documents text box of the navigation pane, click the magnifying glass icon.
5. A pull-down menu appears. Click Options.
   

   

    

6. A Find Options dialog box appears.

   

   Select one or more options in the “Find Options” dialog box:

• • Match Case: Find text exactly matches the upper and lower case letters you type.
  • Find Whole Words Only: Finds text that is not part of another word.
  • Use Wildcards: This allows you to use a single character (?) And multiple characters (*) characters, such as the search for d? G will find dogs or digs; or b * t, will see but, butt, or rise.
  • Sounds Like: Search for words based on their phonetic pronunciations.
  • Find All Word Forms: Find all word variations, such as run, run, and run.
  • Highlight All: Highlight all matches in the document. This option works with Incremental Search.
  • Incremental Find: Constantly highlight words as you type. Word will highlight words in the document only after you’ve finished typing and press Enter if you turn this option off.
  • Match Prefix: Search for prefixes of words, such as finding interactions by searching for associations.
  • Match Suffix: Search for suffixes of words, such as find runners or moderators just by searching.
  • Ignore Punctuation Characters: Ignore punctuation characters in the text, such as finding the phrase “Hello” there when you search for “Hello” there.
  • Ignore white-space characters: Ignore spaces when searching. For example, search for the phrase “Thuthuatmaytinh” when you search for “Computer collection”.

Click OK to make the Find Options dialog box disappear.
The next time you search for text, Word will use the last options you chose.

How to search by title in Word 2019

Instead of searching for a word or phrase, you may want to browse a long document by title. After you find the title you wish to, you can edit or read the text below that title.

To search by title in Word, follow these steps:

1. Click the Home tab.
2. Click the Find icon in the Editing group.
3. The Navigation window appears on the left side of the screen.
4. In Navigation, click the Headings tab (below the Search Document text box).
5. A list of titles appears in the Navigation pane.

Click a title in the Navigation pane. Word displays the headers in your document.

Browse pages in Word 2019

You often have to scroll or flip through multiple pages to find specific text in a lengthy document. To simplify this task, Word can display all pages as thumbnails. You can browse through these thumbnail images and click on the page where you want to see more details.

To browse through multiple pages in Word, follow these steps:

1. Click the Home tab.
2. Click the Find icon in the Editing group or type Ctrl + F
   

   

    

3. To open the Navigation window that appears on the left side of the screen.

   

4. In the navigation pane, click the Pages tab (in the middle).
   Word displays thumbnail images of all of your pages.
5. Click the thumbnail of the page you want to view.

   

   Word says the page you selected.

Use the Find and Replace command in Word 2019

Instead of just finding a word or phrase, you may want to find text and replace it with another name. To use the Find and Replace command in Word, follow these steps:

1. Click the Home tab.
2. Click the Replace icon in the Editing group (or press Ctrl + H ). The Find and Replace dialog box appears.

   

3. Click in the Find what text box and enter a word or phrase.
4. Click the Replace With text box with text and enter a word or phrase to replace the text you entered in Step 3.
5. Click the More >> button and choose any additional options.
   Click one of the following buttons: – Replace: Replace the highlighted text currently.- Replace All: Search and replace text in the entire document.- Find Next: Search from the current cursor position to the end of the document.

   

6. Click Find Next to search for additional occurrences of the text you entered in Step 3.
7. Click on Cancel to make the Find and Replace dialog box disappear.