If you’re running Windows 10, you’ll be happy to know that there is now a simple and elegant way to view your Google email, contacts, and calendar using the built-in store apps rather than using Outlook. .
Outlook is a great email client for corporate employees, but I’m not a big fan of it for my personal email. Before Windows 10, however, I had no choice but to use Outlook or keep a tab open in Chrome all the time for my email.
The new Mail, Calendar, and People apps can be synced with Gmail, Google Calendar, and Google contacts. My best part however is that the apps look slick and I really enjoy using them. In this post, I will show you how to quickly and easily get your Google account synced with Windows 10.
Set up Gmail in the Windows 10 Mail app
To get started, set up the Mail app first. The great thing about the three apps in Windows 10 is that they’re all integrated. After you add your Google account to an app, it will automatically be added to two other apps. Also, each app has links to other apps in the sidebar, so it’s very easy to switch between apps.
To open the Mail app, just click Start and type in Mail. The top result should be the Mail – Trusted Microsoft Store app .
The Mail app is divided into three parts: the left side is the sidebar where you’ll see a list of accounts and email folders, the middle section is where a short description of all emails in that folder will appear, and the side pane. must display full personal email.
Click on Accounts in the left sidebar and then click Add account in the right panel that appears. A pop-up dialog box will appear where you can choose your email service provider.
You can add an Outlook.com account, an Exchange account, a Yahoo email, an iCloud email, or any other POP or IMAP email account. In our case, we would choose Google . Go ahead and enter your Google credentials and click Allow to allow Windows to access your email, calendar, and contacts.
If all goes well, you will get a success message stating the account has been added to Windows.
All email from your Gmail inbox will show up inside the Mail app. You will notice that by default, the Mail app just shows you the Mail Inbox entry and that’s it.
So what if you have a whole bunch of Gmail labels? Well go ahead and click the More link and it will load all the rest of the Gmail labels, basically the folders in the Mail app. However, the panel disappears after you click it, so if you need to access multiple labels, right-click and choose Add to Favorites . These labels will now show up in the Inbox folder and can be accessed all the time.
By default, the Mail app has only downloaded emails from the last 3 months. If you want to change that, you need to go into settings. If the left sidebar is not already expanded, you can expand it by clicking on the three horizontal lines in the top left. Then, click the gear icon in the bottom right of the sidebar.
On the right side, a panel will appear where you can adjust various settings for the Mail app. At the top, you want to click Manage accounts .
Next, click on the email account for which you want to adjust the settings. In our case, it’s a Gmail account.
Click on the account and a dialog box will appear where you can change the name of the email account, delete it, or change the mailbox sync settings.
Clicking on that option will load the Gmail sync settings dialog box. Here you can choose when to download a new email and download all Internet notices and images.
Below, you can change how often you sync your contacts and calendar, and how long you want to download emails from. The only other option for the past 3 months is Any time , which will download all emails regardless of the date.
Finally, you can turn off email, calendar or contacts separately if desired. Note that you can adjust these settings the same way in the Calendar and Contacts apps.
Sync Google with Calendar and People Apps
Now that you’ve set up your Mail app in Windows 10, you just need to open the Calendar and People app to see Google calendar and Google contacts.
By default, all calendars should be checked, but you expand Gmail and manually select or deselect the calendars you want to see. Now open the People app and you’ll see that it looks a lot like the other two apps. Microsoft has done a good job of making them all have the same look and feel.
It’s all about syncing Google’s email, contacts, and calendar with Windows 10. It’s been an enjoyable experience and hopefully Microsoft will keep updating the app to make them better. Enjoy!