Set up Gmail in the Windows 10 Mail app
To get started, set up the Mail app first. The great thing about the three apps in Windows 10 is that they’re all integrated. After you add your Google account to an app, it will automatically be added to two other apps. Each app has links to other sidebar apps, so it’s straightforward to switch between apps.
To open the Mail app, click Start and type in Mail. The top result should be the Mail – Trusted Microsoft Store app.
The Mail app is divided into three parts: the left side is the sidebar where you’ll see a list of accounts and email folders. The middle section is where a short description of all emails in that folder will appear side pane. Must display full personal email.
Click on Accounts in the left sidebar and then click Add account in the right panel that appears. A pop-up dialog box will appear where you can choose your email service provider.
You can add an Outlook.com account, an Exchange account, a Yahoo email, iCloud email, or any other POP or IMAP email account. In our case, we would choose Google. Go ahead and enter your Google credentials and click Allow to allow Windows to access your email, calendar, and contacts.
If all goes well, you will get a success message stating the account has been added to Windows.
All emails from your Gmail inbox will show up inside the Mail app. You will notice that by default, the Mail app shows you the Mail Inbox entry, and that’s it.
So what if you have a whole bunch of Gmail labels? Go ahead and click the More link, and it will load all the rest of the Gmail labels, basically the folders in the Mail app. However, after you click it, the panel disappears, so if you need to access multiple labels, right-click and choose Add to Favorites. These labels will now show up in the Inbox folder and can be accessed all the time.
By default, the Mail app has only downloaded emails from the last three months. If you want to change that, you need to go into settings. If the left sidebar is not already expanded, you can expand it by clicking on the top left’s three horizontal lines. Then, click the gear icon in the bottom right of the sidebar.
On the right side, a panel will appear where you can adjust various settings for the Mail app. At the top, you want to click Manage accounts.
Next, click on the email account for which you want to adjust the settings. In our case, it’s a Gmail account.
Click on the account, and a dialog box will appear where you can change the name of the email account, delete it, or change the mailbox sync settings.
Clicking on that option will load the Gmail sync settings dialog box. Here you can choose when to download a new email and download all Internet notices and images.
Below, you can change how often you sync your contacts and calendar and how long you want to download emails. The only other option for the past three months is Any time, which will download all emails regardless of the date.
Finally, you can turn off email, calendar, or contacts separately if desired. Note that you can adjust these settings the same way in the Calendar and Contacts apps.
Sync Google with Calendar and People Apps
Now that you’ve set up your Mail app in Windows 10, you need to open the Calendar and People app to see Google calendar and Google contacts.
By default, all calendars should be checked, but you expand Gmail and manually select or deselect the calendars you want to see. Now open the People app, and you’ll know that it looks a lot like the other two apps. Microsoft has done an excellent job of making them all have the same look and feel.
It’s all about syncing Google’s email, contacts, and calendar with Windows 10. It’s been an enjoyable experience, and hopefully, Microsoft will keep updating the app to make it better. Enjoy!